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November 8th, 2011 
Jana Issuing professionally formatted quotations and invoices is an often overlooked way to create a positive image for your small business. If you do it right your quotes and invoices can instill trust in your customers and keep them coming back for more.
Look and feel
You don’t need to be a designer to make a correctly laid out invoice with correctly formatted logo, colours and layout to match. Search the internet for examples of how professionally formatted invoices look or invest in software or a system to automatically generate these invoices for you. A lot of web-based services will allow you to create invoices free of charge while some charge a nominal monthly or once-off fee.
Necessary fields
Whether you are creating tax or non-tax invoices it is vital to have all required fields present on the quote or invoice. If you are issuing tax invoices check your local tax regulations to make sure that all legally required fields appear.
Orthographic accuracy
Don’t you just hate it when you get an invoice where the issuer has spelt your name or address incorrectly? Worse still is if there are spelling mistakes in product or service descriptions that appear on it. Incorrect spelling on invoices can go a long way to harm the image of your business. Almost all systems, applications, programs and software have a spell check function – use it.
Follow the three easy steps above and you will be well on your way to sorting out your invoicing software!
